Pink PostUnified inbox with threads
Every reply, from every mailbox, in one inbox
The unified inbox collects replies from all your connected mailboxes into one threaded view. Replies are labelled automatically (interested, negotiating, later, not interested, wrong person), out-of-office replies are spotted, and any reply stops that prospect's follow-ups.
Why it matters
Every reply from every mailbox in one place, with the full conversation.
Replies, out-of-office messages and bounces from all accounts are collected into one inbox with tabs, unread filter and label filter. Open a conversation to see your emails and theirs in order, and reply in the same thread from the account that sent it.
How to use it
Set it up in a few steps
- 01
Pink Post polls connected inboxes (or click Check now)
Pink Post polls connected inboxes (or click Check now).
- 02
Messages are grouped into conversations per prospect
Messages are grouped into conversations per prospect.
- 03
Reply from the composer; the email goes in-thread
Reply from the composer; the email goes in-thread.
Under the hood
How it works
How replies are collected
Pink Post reads each connected mailbox over IMAP (or the Gmail API) and matches replies to the original email thread.
Labels from keywords
Words like price, fee or a $ amount mark a reply as negotiating; "not interested" or "remove me" mark not interested; "wrong person" style replies get their own label.
Reply in place
Answers are sent from the mailbox that received the reply, so the thread stays intact.
| Setting | Value |
|---|---|
| Sources | All connected Gmail, Outlook, SMTP/IMAP mailboxes |
| Labels | interested, negotiating, later, not interested, wrong person; out-of-office detected |
| Actions | Reply, mark unread, bulk actions, move deal stage |
| Effect on sequences | Any reply stops follow-ups |
Tips
Get more from it
Tip 1
Use the Unread tab as your daily to-do list.
In a campaign
Where unified inbox with threads fits in link building outreach
Pink Post runs a link building campaign in seven steps, from prospect list to a live link that keeps being checked. Here is where this feature does its work.
- Step 1
Import prospects
Upload a CSV, Excel file or Google Sheet of sites and contacts; Pink Post dedupes, blocklists and verifies them.
- Step 2
Pick a playbook
Start from a guest post, link insertion, broken link, resource page, skyscraper or partnership template.
- Step 3
Write the sequence
Edit the pitch and one or two follow-ups with conditions, placeholders and spintax; test subjects with A/B variants.
- Step 4
Send safely
Emails go out at a safe pace with rotation, warm-up, limits and DNS checks.
- Step 5 ยท this feature
Handle replies
Replies land in one inbox with labels; follow-ups stop on reply.
- Step 6
Close the deal
Move the deal to Negotiating and Deal done with the agreed price.
- Step 7
Keep the link
Mark it Link live and let Pink Post re-check the page.
Compared
Pink Post vs the usual setup
| Unified inbox with threads in Pink Post | Typical cold email tool | Spreadsheet + Gmail | |
|---|---|---|---|
| All mailboxes in one view | |||
| "Negotiating" label for price replies | |||
| Reply stops follow-ups | Manual | ||
| Moves the deal stage |
Plans
Unified inbox with threads on every plan
| Free | Solo | Pro | Agency | |
|---|---|---|---|---|
| Price per month | $0 | $19 | $39 | $129 |
| Mailboxes | 1 | 3 | 10 | 30 |
| Prospects | 500 | 5,000 | 25,000 | 100,000 |
| Emails per month | 300 | 3,000 | 15,000 | 50,000 |
| Users | 1 | 1 | 3 | 10 |
| Live link checks per month | 25 | 250 | 2,500 | 10,000 |
Unified inbox with threads works the same way on every plan; plans only change the limits above. Yearly billing costs $16, $32 and $108 a month. Compare plans in full.
FAQ
Questions, answered
Are labels always correct?
They are keyword-based, so check them; you can change a label in one click.
Do I still see replies in Gmail?
Yes. Pink Post reads your mailbox; it does not move mail away.
Can teammates share the inbox?
Yes, everyone in the workspace sees it.
Does it work with Gmail and Outlook mailboxes?
Yes. Pink Post works the same with Gmail, Google Workspace, Outlook, Zoho, Hostinger and any SMTP/IMAP mailbox you connect.
Is unified inbox with threads on the free plan?
Yes. Every plan includes it; plans differ by mailboxes, prospects, emails per month, users and live link checks. Free has 1 mailbox and 300 emails a month, Solo $19 has 3 mailboxes, Pro $39 has 10 and Agency $129 has 30.
How is unified inbox with threads different from a cold email tool?
Cold email tools are designed for sales pipelines. In Pink Post every feature feeds a link deal: replies move deals, deals hold prices, and live links keep being checked, so the result of the campaign is a list of live links with their cost.
Run your next outreach campaign in Pink Post.
Free plan, no card. Import your contacts, write a personal sequence and launch your first outreach campaign.