Pink PostKeyword auto-labels
Reply auto-labels that sort your inbox for you
Keyword auto-labels read the new text of each reply and tag it interested, negotiating, later, not interested or wrong person. Negative phrases are checked first, so "not interested" is never read as interested, and replies that match nothing stay unlabelled for you to judge.
Why it matters
Triage replies in seconds: interested, negotiating, later, not interested, wrong person.
Free keyword rules label replies automatically, with no paid AI. Negative phrases are checked first, so "not interested" never counts as interested. Labels: interested, not interested, negotiating (price, rates, sponsored...), later, wrong person.
How to use it
Set it up in a few steps
- 01
A reply arrives and its new text is scanned for phrases
A reply arrives and its new text is scanned for phrases.
- 02
The first matching rule sets the label; unsure replies stay
The first matching rule sets the label; unsure replies stay unlabelled.
- 03
Change any label manually from the thread
Change any label manually from the thread.
Under the hood
How it works
Negative first
Rules like "not interested", "no thanks" and "remove me" run before positive ones to avoid false positives.
Negotiating catches prices
Words such as price, fee, rates, sponsored or a $ amount mark a reply as negotiating, the label link builders filter most.
No paid AI
Labels use keyword rules, so they are fast, free and predictable; change any label in one click.
| Setting | Value |
|---|---|
| Labels | interested, negotiating, later, not interested, wrong person |
| Also detected | Out-of-office (own tab), bounces |
| Scope | New reply text only, quoted history ignored |
| Override | Manual, per thread |
Tips
Get more from it
Tip 1
Filter the inbox by "negotiating" to find everyone who asked about price.
In a campaign
Where keyword auto-labels fits in link building outreach
Pink Post runs a link building campaign in seven steps, from prospect list to a live link that keeps being checked. Here is where this feature does its work.
- Step 1
Import prospects
Upload a CSV, Excel file or Google Sheet of sites and contacts; Pink Post dedupes, blocklists and verifies them.
- Step 2
Pick a playbook
Start from a guest post, link insertion, broken link, resource page, skyscraper or partnership template.
- Step 3
Write the sequence
Edit the pitch and one or two follow-ups with conditions, placeholders and spintax; test subjects with A/B variants.
- Step 4
Send safely
Emails go out at a safe pace with rotation, warm-up, limits and DNS checks.
- Step 5 ยท this feature
Handle replies
Replies land in one inbox with labels; follow-ups stop on reply.
- Step 6
Close the deal
Move the deal to Negotiating and Deal done with the agreed price.
- Step 7
Keep the link
Mark it Link live and let Pink Post re-check the page.
Compared
Pink Post vs the usual setup
| Keyword auto-labels in Pink Post | Typical cold email tool | Spreadsheet + Gmail | |
|---|---|---|---|
| Price/fee replies labelled negotiating | |||
| Negative phrases checked first | Varies | ||
| Out-of-office separated | |||
| Free, no AI credits | Often paid AI |
Plans
Keyword auto-labels on every plan
| Free | Solo | Pro | Agency | |
|---|---|---|---|---|
| Price per month | $0 | $19 | $39 | $129 |
| Mailboxes | 1 | 3 | 10 | 30 |
| Prospects | 500 | 5,000 | 25,000 | 100,000 |
| Emails per month | 300 | 3,000 | 15,000 | 50,000 |
| Users | 1 | 1 | 3 | 10 |
| Live link checks per month | 25 | 250 | 2,500 | 10,000 |
Keyword auto-labels works the same way on every plan; plans only change the limits above. Yearly billing costs $16, $32 and $108 a month. Compare plans in full.
FAQ
Questions, answered
What happens to replies that match no rule?
They stay unlabelled so you read them yourself.
Does a label stop the sequence?
Any reply stops the sequence; the label only sorts it.
Which languages are supported?
Rules are English-first; check labels on replies in other languages.
Does it work with Gmail and Outlook mailboxes?
Yes. Pink Post works the same with Gmail, Google Workspace, Outlook, Zoho, Hostinger and any SMTP/IMAP mailbox you connect.
Is keyword auto-labels on the free plan?
Yes. Every plan includes it; plans differ by mailboxes, prospects, emails per month, users and live link checks. Free has 1 mailbox and 300 emails a month, Solo $19 has 3 mailboxes, Pro $39 has 10 and Agency $129 has 30.
How is keyword auto-labels different from a cold email tool?
Cold email tools are designed for sales pipelines. In Pink Post every feature feeds a link deal: replies move deals, deals hold prices, and live links keep being checked, so the result of the campaign is a list of live links with their cost.
Run your next outreach campaign in Pink Post.
Free plan, no card. Import your contacts, write a personal sequence and launch your first outreach campaign.